2012

PROSPECTUS
                                   
ROMANIAN INTERNATIONAL TABLE TENNIS OPEN (RITTO)
31 May - 3 June 2012
Cluj-Napoca Romania

1. AUTHORITY:  The Lamont Centre and the Little People Association, together with the Cluj Directorate of Sport, the National Paralympic Committee, Romania and the Mayor’s Office, Cluj under the auspices and authority of the International Table Tennis Federation (Para Table Tennis Division).

 2. DATE AND PLACE:  31 May- 3 June 2012, Cluj-Napoca

31 May-1 June – singles events
1-2 June  – team events

       Horea Demian Sports Hall, Splaiul Independentei, Cluj-Napoca

3. EVENTS:  the following events will be played:

Men’s singles (class 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11)
Women’s singles (class 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11)
Men’s team (class 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11)
Women’s team (class 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11)

Note 1:  depending on the entries, the organisers and the Technical Delegate reserve the right to combine classes as may be necessary.
Note 2:  the singles events will be played first followed by the team events.
Note 3: As there will be no classification for class 11, entries only from class 11 players who
                    Have a confirmed status will be accepted.

4. SCHEDULE: 

Classification:   29 May 2012, afternoon and evening -30 May 2012 morning only.
Arrivals:     30 May 2012 – New players to classify and players on re-evaluation
                                                             or under protest: 29 May 2012 morning.
Practice days:         30 May 2012
Technical meeting:  30 May 2012
Opening ceremony: 12.00 31 May 2012
Competition days:   31 May- 2 June 2012
Farewell Party:        2 June 2012
Departures:              3 June 2012

Proposed dates for the singles events: 31 May-1 June 2012
Proposed dates for the team events:   1-2 June 2012

5. RULES:  the event will be conducted in accordance with the current Laws of Table Tennis, the Regulations for International Competitions and specific PTT directives (which may be amended from time to time).

6. EQUIPMENT:  the following equipment will be used:

Tables: 15 DONIC (blue)
Nets: DONIC (blue)
Balls: DONIC ***
Floor: PARQUET

Note:  ALL tables are wheelchair accessible.

7. ELIGIBILITY

The event is open to players who are eligible to represent their national association according to the ITTF Handbook 2010-2011.

8. OFFICIAL ORGANIZER

Tel: + 40 722 948121   Fax:+ 40 264 460106
E-mail: swood@umfcluj.ro
Tournament Directors:  Sally Wood-Lamont and Katie Rizvi (Little People Association)

9. TECHNICAL DELEGATE FOR THE EVENT
Name:
Email:
Phone:

10. REFEREE

Name:
Email:

11. CLASSIFIER

The classifiers are

12. CLASSIFICATION

All new players and players who are to have their classification reviewed should be present in time for classification.  This means that all players should arrive by 29 May morning, same for players on re-evaluation or under protest. This is very important as players not present on time may not be classified.

All players should bring with them their medical diagnosis and any other medical information relevant to their classification.  They should report to classification with these documents, dressed as if they are going to play a match and with all their table tennis equipment including sports chairs.  All players and support staff are expected to cooperate fully in the classification process.

13. PARTICIPATION QUOTAS

A player may only play in the class indicated on his or her international classification card unless, due to the low number of players, his or her class is combined with the next class or classes. Then they may play in the next higher class event.

The minimum entry for a singles class to be played is 4 players. 
For Fa20 events, the maximum number of entries per association per class is 6 plus 2 extra juniors.
For Fa40 events, the maximum number of entries per association per class is 4 but the host association may enter up to 6 players.

The minimum entry for a team event to be played is 4 teams with 2, 3 or 4 players forming a team.
In Fa40 events, each Association may enter a maximum of 2 teams but the host may enter 2 teams per class.
In Fa20 events, a maximum 2 teams per Association may be entered where all players are from the same Association.
Players from different countries may form a team in the team event in Fa40 and Fa20 competitions, but if there are 3 players in the same event from the same Association, only the 3rd lowest ranked player may form a team with a player from another Association.

All other persons wishing to accompany a team (i.e. who are not members of the team) are subject to special charges and should contact the organisers for further information. These packages are limited and subject to availability of places in the official hotels. Priority will be given to the Official Party of all the delegations.

14. ENTRY PROCESS

Only entries submitted by or endorsed by the national association will be accepted (national paralympic committees are advised to contact the national association urgently to confirm this system of entry).

All players must bring with them a valid passport which will be copied for the ITTF database.

The first entry (entry by number) deadline is:  5th February 2012
The second entry (entry by name) deadline is: 31 March 2012

In order to secure full participation, national associations failing to confirm their participation according to deadlines will be removed from the list of participants.

The limit on the number of entries is 155 players.

15. SYSTEM OF PLAY

Singles events:  the first stage will be played in a round-robin basis in groups of even numbered players but there shall not be less than 3 and not more than 5 players in a group and priority will be given to groups of 4 players. If there are 5 or less players, the event will be played as a round-robin without knock-out.  Two players advance from each group to the second stage which will be played in a knock-out format.

Team events:  the first stage will be played in a round-robin basis with priority given to groups of 3 teams with the winner and runner-up in each group advancing to play in the knock-out rounds.  If there are 5 or less teams, the event will be played in a round-robin format without knock-out.

Teams will play as follows:  A vs X;  B vs Y;  Doubles;  A vs Y;  B vs X

General:
The numbers of groups will be decided by the TD and the referee in cooperation with the organising committee.  If the number of groups in an event is decided not to be a multiple of 2 (e.g. 2, 4 or 8 etc.), winners from the groups with the highest ranked seeded players shall have byes in the first round of the second stage, in ranking order.

All matches will be played to the best of 5 games.
Medals will be awarded for gold (1st), silver (2nd) and bronze (3rd) places.

16. SEEDING

Seeding for all the events will be done according to the latest ITTF PTT ranking list at the time of the draws.

17. TECHNICAL MEETING

The technical meeting will be held on Wednesday 30 May at 20.00 at the Hotel Golden Tulip

18. DRAWS

The draws will be done for the singles events on Wednesday 30 May and for the team events on Thursday 31 May by 12.00.

19. PERSONS ON THE BENCH

The following persons on the bench are permitted:

19.1.In singles events, 1 seat for a coach on the playing field (behind the surrounds).
19.2. In the team events 5 seats for one (1) coach and up to 4 players of the team playing the match.
19.3. No other players or personnel may have access to the area behind the surrounds or the playing area. Special provisions and seating areas will be made for medical personnel.\

20. ENTRY FEES

For PTT events, the entry fees of 470 euros include accommodation and capitation fees.  The entry fees have to be paid in Euro to the organisers as set out below:

Entry to be submitted with the 1st entry fee =       €150 per person
                                                 2nd entry fee =     €320 per person
+ single supplements of 20 euros per day, and/or extra days at 35 euros per person inclusive of breakfast only.

.

Payments should be made as follows:
Name of bank:            Banca Transilvania
Account Name:          Asociatia Congres Consult
Account No:                04205866724
IBAN:                         RO48BTRL01304205866724XX
BIC:                            BTRL RO22 

Specification of Payment:  Your Country  - 6th Romanian Open 2012 +

PLEASE NOTE THAT BANK CHARGES MUST BE INCLUDED IN THE ENTRY FEES !

 21. OFFICIAL HOTELS

Golden Tulip Ana Dome****
Adresa: Observatorului nr. 129 Cluj-Napoca, 400352
Web page: http://www.goldentulipcluj.ro
[Ten minutes by car from Sports Hall]
For Wheelchair Players and Standing Players – we have 40 twin rooms, 25 single rooms and 2 triple rooms reserved

Hotel Premier****
Address: Strada Donath 100 Cluj-Napoca   Web page: www.hotelpremier.ro
[This hotel is ten minutes walking distance from the Sports Hall]
For a few Wheelchair Players, Standing Players, Umpires and ITTF Para-TT officials –  we have 20 twin rooms, 20 single rooms and 2 triple rooms reserved

Hotel Topaz***
Str. Septimiu Albini 10, Cluj-Napoca 400457
Web page: http://www.bestwesterntopaz.ro
[20 minutes by car from Sports Hall]
For wheelchair players and standing players –
This hotel will be used only if we have many large teams that cannot be accommodated together.

22. TRANSPORTATION

The organizers will provide transportation for teams and officials from and to Cluj Airport and hotels or from and to Cluj railway station.

23. OBLIGATIONS

All players entered must compete against any other participating player and by entering, agree to be bound by the ITTF Anti-Doping, Anti-Harassment and Classification policies and procedures during the event.  The entry forms contain an undertaking to be signed by a responsible official of the nominating Association and the team member covering these matters and no entry will be accepted unless such an undertaking has been given.

Similarly, it is the responsibility of the association, player or team member to ensure that he or she has adequate medical, travel and other appropriate insurance.

24. TELEVISION, MOTION PICTURE AND INTERNET COVERAGE CONDITIONS

By entering the event, all participants agree to abide by all ITTF rules and by the rules and regulations of the organisers.  All associations, teams and individual players agree to be abide by the rulings of the ITTF and its agents in all matters concerning television coverage, video, internet web casting, motion picture coverage, and photographic coverage of any kind. Participants release all rights, or rights held by their agents or sponsors, in all matters relating to television and web casting coverage, video and motion picture coverage, and photographic coverage of any kind; and hence accept such coverage during the event.  Any participant, when called upon, must appear promptly to press conferences or medal presentations and follow the procedures set by the ITTF and the organisers.

25. CANCELLATION POLICY
The policy applies as follows:
25.1   cancellation after the first entry but before the second entry:  the first entry fee is forfeited.
25.2   cancellations after the second entry:  the first entry fee plus an additional 30% of the entry fee is forfeited i.e. a total of 60% of the total entry fee.
25.3   cancellations within 10 calendar days of the arrival date will be decided by the organisers in consultation with the TD.

This is provided that the player is not able to prove circumstances beyond his or her control e.g. admission to hospital.

26. VISAS MUST BE APPLIED FOR  2 MONTHS BEFORE THE COMPETITION

Should you need assistance to apply for a visa (e.g. a letter of invitation), please provide the organisers with the following details:

Note:  the requirements for visas are not under the control of the ITTF or the organisers but under the Romanian Government’s jurisdiction and the association must fulfill all requirements in order to get a visa in time.

27. COMPLEMENTARY INFORMATION:

Average high temperature expected:  23º - 25o Celsius
Average low temperature expected:  18º Celsius
Average rainfall expected:  50cm3

28. DOCUMENTS ATTACHED

Together with this Prospectus, attached are the following documents:

28.1. first entry form:
28.1.1.entry by numbers
28.1.2 first entry fee payment form

28.2.second entry form:
28.2.1 singles and team entry forms by name
28.2.2 second entry payment form
28.2.3 rooming list
28.2.4 tournament indemnity form (to be signed by all participants)
28.2.5 transport form

Otherwise, you can download the documents from the ITTF PTT website, http://www.ipttc.org/calendar/index.htm.